Data handling
This Data Handling Policy describes how Boutique Vacation Rentals collects, processes, stores, protects, and disposes of data obtained through https://boutiquevrentals.com and related services.
This policy applies to all users, including guests, property owners, partners, and website visitors.
1. Types of Data We Handle
We may handle the following categories of data:
1.1 Personal Data
Information that can identify an individual, including but not limited to:
Full name
Email address
Phone number
Mailing or property address
Booking and inquiry details
Communication records
Account login information
1.2 Property & Business Data
Property location and characteristics
Availability and rental information
Owner-submitted property data
1.3 Technical & Usage Data
IP address
Browser and device information
Website usage data
Cookies and tracking identifiers
1.4 Payment-Related Data
Payment data is handled only through secure third-party processors. We do not store full credit card or banking details.
2. Data Collection Methods
We collect data through:
Website contact and inquiry forms
Rental and homeowner submission forms
Account registration and login
Email, phone, or direct communication
Cookies and analytics tools
All data is collected fairly and lawfully.
3. Purpose of Data Handling
We handle data strictly for legitimate business purposes, including:
Managing vacation rental bookings and inquiries
Providing property management services
Communicating with guests and property owners
Processing payments and reservations
Improving website functionality and user experience
Legal, accounting, and operational requirements
Marketing and promotional communications (opt-out available)
4. Data Access & Authorization
Access to personal data is restricted to authorized personnel only
Employees and contractors access data strictly on a need-to-know basis
All personnel handling data are subject to confidentiality obligations
5. Data Storage & Security Measures
We implement reasonable administrative, technical, and physical safeguards to protect data, including:
Secure servers and hosting environments
Encrypted data transmission where applicable
Limited access controls and authentication
Regular system monitoring and updates
Despite our efforts, no data system can be guaranteed 100% secure.
6. Data Sharing & Disclosure
We do not sell or trade personal data.
Data may be shared only with:
Trusted service providers (hosting, booking engines, payment processors, analytics tools)
Legal or regulatory authorities when required by law
Business partners solely to fulfill services requested by the user
All third parties are required to comply with applicable data protection standards.
7. Data Retention
Data is retained only as long as necessary to fulfill its intended purpose
Booking and transaction data may be retained for legal, accounting, or compliance purposes
When data is no longer required, it is securely deleted or anonymized
8. Data Accuracy & Updates
We take reasonable steps to ensure data accuracy. Users are encouraged to:
Review their information
Notify us of changes or corrections
Update account details when applicable
9. User Rights & Control
Depending on applicable laws, users may have the right to:
Request access to their personal data
Request correction or deletion of data
Withdraw consent for marketing communications
Request limitations on data processing
Requests can be submitted using the contact details below.
10. Cookies & Tracking Data
We use cookies and similar technologies to:
Enhance website performance
Analyze traffic and usage patterns
Improve user experience
Users may manage cookie preferences through their browser settings.
11. Data Breach Response
In the event of a data breach:
We will take immediate steps to contain and assess the incident
Affected systems will be secured
Notifications will be issued where required by applicable law
12. International Data Transfers
Data may be stored or processed in countries outside the user’s jurisdiction. When this occurs, we ensure reasonable safeguards are in place to protect personal data.
13. Children’s Data
Our services are not intended for individuals under the age of 13. We do not knowingly collect or process children’s personal data.
14. Policy Updates
This Data Handling Policy may be updated periodically. Changes will be posted on this page with an updated effective date.
15. Contact Information
For questions, requests, or concerns regarding data handling practices, contact:
Boutique Vacation Rentals
Website: https://boutiquevrentals.com
Email: info@boutiquevrentals.com
